Planning Services Packages
Full Service & Planning Coordination
- Find or visit reception site for planning and advising on best use of space, seating arrangements
- Assist with booking of all necessary vendors
- Provide photographer and videographer timeline and or important shots list
- Help you bring your style to life
- Help you design your event and give you creative ideas
- Work with priest/pastor and/or ceremony location if you need them
- Assist with band or DJ, or other entertainment coordination
- Hire a choreographer/dance instructor for court (in house if needed)
- Find reception day transportation if needed
- Find ceremony musicians if needed and or assist with music selection
- Assist with floral decorators for personal flowers, ceremony and reception décor, party favors.
- Managing your vendors and serve as go to person for event process
- Negotiate contracts with your vendors if needed
- Create and execute a detailed timeline and production schedule for your reception, and the entire planning process from start to finish
- Make sure you don’t miss any important details
- Help you manage court i.e. damas/chambelanes and or sponsors if applicable
- Hold parents meeting with court members
- Advise you on etiquette and traditions when appropriate
- Help you select invitations, wording (with in house designer)
- Assistant with emergency kit provided for Quinceanera
- Email and phone consultation
- 5 vendor meetings
- 5 client/coordinator meetings throughout the planning process
- Day of coordination / 1 coordinator / 1 assistant coordinator / 2 hostesses / 1 general staff member program manager to assist with show
- Set up supervision
- Rehearsal attendance
- Final banquet hall walk thru
- Meeting with client 3 weeks prior
- Build timeline and distribute to vendors
- Contact all vendors with client instruction sheet for day of event
- Morning assistant at home or Hotel for room staging, coordination of vendors and or extra pair of hands to assist with wardrobe or extras for ceremony site.
- Attend ceremony for coordination needs, receiving or distribution of programs and or floral deliveries, oversee musicians or transportation vendors in need of direction.
- Reception assistance
- 3-hour guest seating assistance (escort to seats or advice if assigned seating)
- Run Program with venue for dinner, toast, cake and dance
- Coordinate with DJ music selections and or order
- 12-14 hours of service (6 hours prior, 6 hours for reception up 2 hours after event or day of if needed for rentals)
- Emergency kit
- Wrap up place
Virtual Planning with Full Day of Coordination
- Help client find and assist with contract negotiation of venue.
- Assist with booking of all necessary vendors
- Provide photographer and videographer timeline and or important shots list
- Help you bring your style to life
- Help you design your event and give you creative ideas
- Work with priest/pastor and/or ceremony location if you need them
- Assist with band or DJ, or other entertainment coordination
- Hire a choreographer/dance instructor for court (in house if needed)
- Find reception day transportation if needed
- Find ceremony musicians if needed and or assist with music selection
- Assist with floral decorators for personal flowers, ceremony and reception décor, party favors.
- Managing your vendors and serve as go to person for event process
- Negotiate contracts with your vendors if needed
- Create and execute a detailed timeline and production schedule for your reception, and the entire planning process from start to finish
- Make sure you don’t miss any important details
- Help you manage court i.e. damas/chambelanes and or sponsors if applicable
- Advise you on etiquette and traditions when appropriate
- Help you select invitations, wording (with in house designer)
- Assistant with emergency kit provided for Quinceanera
- Email and phone consultation
- 2 client/coordinator meetings through out planning process
- Set up supervision
- Rehearsal attendance
- Final banquet hall walk thru
- Meeting with client 3 weeks prior
- Build timeline and distribute to vendors
- Contact all vendors with client instruction sheet for day of event
- Morning assistant at home or Hotel for room staging, coordination of vendors and or extra pair of hands to assist with wardrobe or extras for ceremony site.
- Attend ceremony for coordination needs, receiving or distribution of programs and or floral deliveries, oversee musicians or transportation vendors in need of direction.
- Day of coordination / 1 coordinator / 1 assistant coordinator / 2 hostesses / 1 general staff member program manager to assist with show
- 3-hour guest seating assistance (escort to seats or advice if assigned seating)
- Run Program with venue for dinner, toast, cake and dance
- Coordinate with DJ music selections and or order
- 12-14 hours of service (6 hours prior, 6 hours for reception up 2 hours after event or day of if needed for rentals)
- Emergency kit
- Wrap up place
Day of Coordination Only
One meeting prior to the event 3 weeks prior to the event to establish Tiaras and Tacones Events as your point of contact and collect seating arrangements and or list of balances, special
instructions, timeline and vendor/venue walk-thru with client and or DJ. Contact all vendors with client instruction sheet for day of event
- Rehearsal attendance Set up supervision
- Morning assistant at home or Hotel for room staging, coordination of vendors and or extra pair of hands to assist with wardrobe or extras for ceremony site.
- Attend ceremony for coordination needs, receiving or distribution of programs and or floral deliveries, oversee musicians or transportation vendors in need of direction.
- Day of coordination / 1 coordinator / 1 assistant coordinator / 2 hostesses / 1 general staff member program manager to assist with the program.
- 3-hour guest seating assistance (escort to seats or advice if assigned seating)
- Run Program with venue for dinner, toast, cake and dance
- Coordinate with DJ music selections and or order
- 12-14 hours of service (6 hours prior, 6 hours for reception up 2 hours after event or day of if needed for rentals)
- Emergency kit
- Wrap up place
Day of Coordination Half Day | Reception Only W/ Night Wrap Up
One meeting prior to the event 3 weeks prior to the event to establish Tiaras and Tacones Events as your point of contact and collect seating arrangements and or list of balances, special instructions, timeline and vendor/venue walk-thru with client and or DJ. Contact all vendors with client instruction sheet for day of event
- Rehearsal attendance Set up supervision
- Day of coordination / 1 coordinator / 1 assistant coordinator / 2 hostesses / 1 general staff member program manager to assist with program.
- 3-hour guest seating assistance (escort to seats or advice if assigned seating)
- Run Program with venue for dinner, toast, cake and dance
- Coordinate with DJ music selections and or order
- 9 hours of service (2 hours prior, 6 hours for reception up to 1 hour after event
- Emergency kit
- Wrap up place
Day of Coordination Half Day – Reception Only W/Out Night Wrap Up
One meeting prior to the event 3 weeks prior to the event to establish Tiaras and Tacones Events as your point of contact and collect seating arrangements and or list of balances, special instructions, timeline and vendor/venue walk-thru with client and or DJ. Contact all vendors with client instruction sheet for day of event
- Rehearsal attendance
- Set up supervision
- Day of coordination / 1 coordinator / 1 assistant coordinator / 2 hostesses / 1 general staff member program manager to assist with the program.
- 3-hour guest seating assistance (escort to seats or advice if assigned seating)
- Run Program with venue for dinner, toast, cake and dance
Coordinate with DJ music selections and or order
7 hours of service (2 hours prior, 5 hours for reception Emergency kit
Day of Timeline Program Building and BluePrint Consultation Only
BluePrint Consultation
A two hour extensive interview to go step by step into your dream event. We will customize and narrow down your ideas or assist in the development. You will receive a DIY guide on how to plan your event on your own. You will have access to all our vendors and discounted rates with this blueprint made just for you.
Timeline Building
Three weeks before your event we will meet and go over every detail of the day and develop a custom day of program that you and your vendors can follow to have the perfect day at your special event.
